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If you prefer a different process, these steps can be changed in your corporation's articles, in its by-laws or in a unanimous member agreement.
The following are the steps for approving by-law changes that address certain matters relating to membership in the corporation which require special approval (refer to the paragraph under the steps) by members: The subject matter of special by-law amendments relates to (a) conditions required for being a member, (b) the designation of any class or group of members or adding, changing or removing any rights and conditions of any such class or group, (c) dividing any class or group of members into two or more classes or groups and fixing the rights and conditions of each class or group, (d) transfer of memberships, (e) manner of giving notice to members entitled to vote at a meeting of members, (f) method of voting by members not in attendance at a meeting of members (that is, proxy voting), and (g) related definitions and interpretive provisions.
A required element when forming a corporation, bylaws are a form of agreement or contract between the corporation and its owners to conduct itself in a certain way.
While for a commercial business the owners are its shareholders, the ownership of a nonprofit corporation belongs to the public as represented by the nonprofit organization's governing body, usually a Board of Directors.
Nonprofits apply to their states to become incorporated.
A nonprofit is a form of business and is thus regulated by states.
Incorporation requires you to set up all the legal requirements such as bylaws that the IRS looks for when granting tax exemption.
Bylaws vary according to the nature of your organization but consider them to be your internal manual for how you will operate.
The following are the default steps for approving by-law changes that do not require special member approval (see By-law amendments requiring special resolutions of the members).
Copies of any new by-laws, amendments or repeal of by-laws must be sent to Corporations Canada within 12 months of such changes being confirmed or approved by members.
Corporations Canada will not review or approve the new by-laws, but copies will be provided to interested parties upon request.
This will prevent any confusion when you or a co-worker need to look up the bylaws.
If there have been several changes, it may be difficult to keep all of the loose amendment pages organized.